Files to send
Send STEP, STP or IGES files when available, together with a 2D PDF drawing. The 3D model helps review geometry and machining direction, while the 2D drawing confirms tolerances, threads, surface finish and critical dimensions.
Key points buyers should review
Part information
Include material grade, quantity, surface finish, heat treatment, thread details, inspection requirements, delivery target and whether the part is a prototype, low-volume batch or repeat order.
Critical dimensions
Mark functional holes, datum surfaces, fitted features, flatness, perpendicularity and cosmetic surfaces clearly. Avoid making every dimension unnecessarily tight if only a few features control assembly.
Communication notes
Tell the supplier how the part is used, what it connects to and whether NDA, packing, inspection report or first-article confirmation is required before production.
Common buyer mistakes to avoid
Many CNC machining quotation delays come from missing information rather than part complexity. Before sending an RFQ, check whether the drawing clearly separates functional requirements from general geometry. This helps XHR quote the part based on real manufacturing risk instead of guessing.
Missing application context
A supplier can see shape from the drawing, but may not know which surfaces fit, move, seal, locate or remain visible after assembly. Add short application notes when the function affects tolerance or finish.
Unclear revision control
If a drawing has been revised, make sure the file name, revision letter and PDF match the 3D model. Mixed revisions can cause wrong pricing, wrong machining assumptions or production delay.
Over-specified requirements
Applying tight tolerance, polishing or inspection reports to every feature can raise cost. Mark critical dimensions and quality requirements where they actually matter.
How this affects quotation accuracy
When drawings include clear technical and commercial details, XHR can quote faster and reduce avoidable back-and-forth. A good RFQ should show the part function, material, tolerance, quantity, finish and inspection expectations.
- Mark critical dimensions instead of applying tight tolerance everywhere.
- Send both 2D and 3D files when possible.
- Explain assembly or application risks that are not obvious from the drawing.
- Include inspection report, packing, NDA or delivery requirements before production.
How XHR reviews this before quoting
XHR reviews the drawing, material, quantity, machining process, finish, tolerance and inspection needs before giving practical quotation feedback. If the part has deep pockets, thin walls, precision fits, cosmetic faces or special finish requirements, our team may confirm details before pricing.
Machining process
We review whether the part is better suited for milling, turning, multi-side setup, 5-axis machining, EDM, grinding or combined processing.
Manufacturing risk
Risk points can include tool access, deformation, burr control, thread depth, flatness, surface finish and whether the selected material is practical for the geometry.
Inspection plan
For quality-sensitive parts, XHR can focus inspection on critical dimensions, datum features, fitted holes, surface condition and buyer-specific report requirements.
When to contact XHR
Contact XHR when your team has drawings but still needs practical feedback on cost, tolerance, material, finish, inspection or manufacturability. A short message with files and project notes is usually enough for our team to start reviewing the RFQ.
Common questions
What should I include in a CNC machining RFQ checklist RFQ?
Send drawings, 3D files, material, quantity, tolerance, surface finish, inspection notes and delivery requirements so XHR can review the part accurately.
Can XHR review manufacturability before quoting?
Yes. XHR can review drawings for machining risk, tolerance, material, surface finish and inspection focus before quoting custom CNC machined parts.
Should I link this guide to my RFQ?
Yes. If your order has cost, tolerance or finish concerns, mention the relevant requirement in the RFQ message and include it on the drawing.
Related pages
Need a quote for custom CNC machined parts?
Send drawings, material, quantity, finish and inspection requirements. XHR will review the part and reply with practical quotation feedback.